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June 9, 2020 – Approved Minutes

Minutes

KISHWAUKEE SPECIAL RECREATION ASSOCIATION 

 BOARD MEETING

Tuesday, June 9 – 1:30 pm

Meeting held via Zoom Call and some members present at Dekalb Park District building

  1. Meeting Called to Order
    1. Meeting called to order at 1:30 pm by Chair Amy Doll, DeKalb Park District.
    2. Present:
      1. Board: Amy Doll, DeKalb Park District, Chair; Heather Collins, DeKalb Park District, Treasurer; Theresa Tevsh, Sycamore Park District, Vice Chair; Maureen Stevens, Flagg-Rochelle Park District; Bill Novicki, Sandwich Park District; Paul Bafia, Genoa Park District
      2. Visitors: Tim Gavin – Auditor – Lauterbach & Amen; Haley Egelhof, Sycamore Park District Summer Intern
  • Staff Present: Dawn Schaefer, Executive Director KSRA and Sharon Adamchak-Ball – Administrative Assistant KSRA and Sam Morgan, KSRA Summer Intern and Allie Steckler, TR Coordinator.
  1. Confirmation of Board Members participation either virtually or physically. All below confirmed they can see and hear proceedings
    1. Amy Doll, Chair – DPD
    2. Heather Collins, Treasurer – DPD
  • Paul Bafia – GPD
  1. Theresa Tevsh, Vice Chair – SYCPD
  2. Maureen Stevens – FRPD
  3. Bill Novicki – SPD
  1. Statement from Chair regarding virtual meeting – Amy read Executive Order by Governor regarding virtual meetings.
  1. Approval of Agenda
    1. Motion to approve the agenda by: Theresa Tevsh, SYCPD
    2. Second by: Paul Bafia, GPD
    3. Roll Call Motion passed unanimously. Yay -6, Nay – 0, Absent-0
  2. Approval of Minutes from May meeting
    1. Motion to approve the May meeting minutes by: Theresa Tevsh, SYCPD
    2. Second by: Bill Novicki, SPD
    3. Roll Call Motion passed unanimously. Yay – 6, Nay -0, Absent-0
  3. Public Comment
    1. None
  4. Correspondence
    1. PDRMA jackets are in. Dawn will distribute at next in person meeting.
  5. Financial Reports
    1. Current reports
      1. CML starts on the 15th. Registration is open and families and schools have started enrolling.  18 participants registered to date.  Received grants for CML enabling KSRA to purchase needed supplies.
    2. Motion to approve the Financial Reports by: Heather Collins, DPD
    3. Second by: Paul Bafia, GPD
    4. Roll Call Motion passed unanimously. Yay -6, Nay -0, Absent-0
  6. Old Business
    1. None presented
  7. New Business
    1. Audit presentation from Tim Gavin, Lauterbach & Amen of Naperville
      1. Audit went well. Audit opinion; issued unmodified opinion (also known as clean audit).  Audit represents through December 2019.  Mr. Gavin highlighted some of the positive items to the board; healthy cash balance, positive unassigned balance.  Also increase in fund balance – $72K.  Lastly, talked about pension funding.
  1. Acceptance of 2019 Audit – motion to table this pending the note change as discussed during the meeting.
    1. Motion to table the acceptance of the 2019 Audit until next week: Paul Bafia, GPD
    2. Second by: Theresa Tevsh, SYCPD
  • Roll Call Motion passed unanimously. Yay -6, Nay -0, Absent

 

  1. Approval of staff reimbursement for use of personal Wi – Fi while working from home during pandemic.
    1. Motion to approve staff reimbursement for use of personal WI-FI by: Theresa Tevsch, SYCPD
    2. Second by: Bill Noviki, SPD
  • Roll Call Motion passed unanimously. Yay – 6, Nay -0, Absent

 

  1. Approval of Resolution 18 – 02 changing KSRA’s IMRF Authorized Agent
    1. Motion to approve the Resolution 18-02 changing KSRA’s IMRF Authorized Agent by: Heather Collins, DPD
    2. Second by: Theresa Tevsh, SYCPD
  • Roll Call Motion passed unanimously. Yay -6, Nay -0, Absent -0

 

  1. Approval of updated Job Description and opening of Therapeutic Recreation Coordinator position
    1. Motion to go into Executive Session by Bill Novicki, SPD, Second by: Heather Collins, DPD; passed unanimously.
      • Board members and Dawn Schaefer went into Executive Session. All others left the meeting until they were called back at later time.
    2. Motion to exit Executive Session by Theresa Tevsh, SYPD; Second by Heather Collins, DPD; passed unanimously.
  • Motion to approve the updated Job Description and opening of Therapeutic Recreation Coordinator position by: Heather Collins, DPD
  1. Second by: Paul Bafia, GPD
  2. Roll Call Motion passed unanimously. Yay -6, Nay -0, Absent
  3. Approval of new Capital Asset policy
    1. Motion to approve the Financial Reports by: Bill Novicki, SPD
    2. Second by: Maureen Stevens, FRPD
  • Roll Call Motion passed unanimously. Yay -6, Nay -0, Absent

 

Request to add discussion regarding Capital Assets to the next board meeting.

 

  1. Approval of revised Fund Balance policy
    1. Motion to approve the revised Fund Balance by: Maureen Stevens, FRPD
    2. Second by: Heather Collins, DPD
  • Roll Call Motion passed. Yay -5, Nay -1, Absent

 

Collins commented that there is only 1 governmental fund.  Schaefer will make a few changes based on discussion.  Recommend to add further discussion on what type of funds KSRA should create.  Schaefer will send the document to the auditor for feedback and put back on next month’s agenda for discussion.

 

  1. Program and Services Report – provided update on CML during financial report. Last week for Rec Boxes.  SWSRA hosted virtual dance program for all SRA’s and 6 of our participants attended this.  Special Olympics cancelled Summer Games; rolled out virtual Summer Games with a dance at the end.  Camp Adventure will follow the week after CML.  Still considering the adult day program in August.  Will keep everyone updated as time moves on.
  1. Announcements
    1. None
  2. Adjournment
    1. Motion to adjourn meeting at 2:42 by: Paul Bafia, GPD
    2. Second by: Bill Noviki, SPD
    3. Roll Call Motion passed unanimously. Yay -6, Nay -0, Absent